One Voice Queensway East Constitution

The association shall be known as One Voice Queensway East with the wider area being known as Kilworth Estates Residents Association

The area represented shall be houses located within the historical Killworth Estate which encompasses all of One Voice Queensway East area and  beyond.

Promote residents rights in respect of the maintenance  and improvement of their housing, amenities and environment, and to act in the interests of all residents and members.

 Promote equal opportunities within the community. 

 Build a good relationship between residents and Southend Borough Council (SBC)  to participate in SBC consultative process. 

Promote social, welfare, training and recreational activities for the benefit of members of the organisation.

Promote membership to all people eligible to join the association.

Be non-party political and non-sectarian in religion

Represent the majority view of the members

Provide regular information to all member and regularly consult all members

Residents over 16 within the defined area shall be eligible for membership, due to the non-political nature of the group, those holding public office such as councillors or Members of Parliament or candidates for these offices, shall not be eligible for membership.

The secretary of the association shall keep a record of all members in the current year.

A membership fee (if applicable ) shall be determined at the AGM

The  committee may accept any person as an associate member. They shall have all the privileges of membership except the right to vote at meetings and to be elected members of the committee.

The secretary shall keep a record of all such members.

Membership shall end when a member ceases to be a resident in the defined area, dies or resigns.

In the event of gross misconduct membership can be suspended or ended by a two-thirds majority vote of the committee.

A member whose membership has been suspended due to gross misconduct shall be entitled to have the suspension reviewed at the next general meeting of the association, 

The association shall be managed by a committee of at least four members to be elected at the AGM.

The committee shall include the following officers

Chair

Vice Chair

Secretary

Treasurer

Meetings shall be conducted in accordance with the standing orders drawn up by the committee and revised by them as necessary. These must include:

Arrangement for meeting, including frequency and quorums

The order and manner in which meetings are run

Arrangements to minute all formal meetings and count and record all voting in the minutes, including committee meetings.

Arrangement to allow any member access to any set of minutes.

The procedures whereby any issue or election is voted on and by whom.

A definition of the officers roles within the committee.

The financial arrangements of the association.

All moneys raised by or on behalf of the association shall be applied to further the objective of the association and for no other purpose.

The Treasurer shall open a bank account or building society in the name of the association and keep records  of its income and expenditure, These shall be reported at regular intervals to the committee.

The committee shall appoint two authorised signatories for any cheques and cheques shall be signed by at least two of the authorised signatories. The signatories should be from different households and not be related to one another.

The accounts shall be independently audited at least once a year and presented at the AGM.

Only an Extraordinary General Meeting called specifically to consider a motion to dissolve the association can dissolve the association.

All members shall be given 21 days written notice of such a meeting, which shall contain the wording of the motion.

The association shall only be dissolved if two-thirds of the members present at the extraordinary meeting vote for the motion to dissolve it.

The extraordinary meeting shall also decide upon the disposal of the association's assets.

Any remaining grant funding shall be returned to the originator. This constitution was agreed at a general meeting.